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European Vocational Skills Week
News article6 September 2018Directorate-General for Employment, Social Affairs and Inclusion2 min read

Six steps for planning a great event


This year European Vocational Skills Week is taking place from 5-9 November in Vienna. An important part of the European Vocational Skills Week will be the events and activities organised by you at local, regional, national and even European levels between 1 September and 31 December 2018.

Whether you’re planning an event from scratch or adapting an existing event, we have some tips and tricks to help you plan a great event:

  1. Getting started: When organising an event or activity, hold a planning session to discuss what your activity will be about. Bring together people from your own organisation or fellow partners and define the purpose, key messages and goal of your event. A top tip is to create a document your whole team can access and edit e.g. Google Docs. This will help everyone to work towards their goal.

    Once your planning is finalised it’s time to fill in the registration form available via the EU Vocational Skills Week webpage.

  1. Audience: After planning your activity, timeline and target audience, it is time to get thinking about how to reach these audiences. What can you do to trigger their interest or be helpful for them? What are the actions you want them to take?
  2. Budget: Do you have a budget for any planned activities? You might find it useful to go back to your list of tasks and reflect them in your budget. These can include any promotional costs rental or even catering costs. A top tip is to reserve a budget in case of any unforeseeable situations.
  3. Time for promotion: Think of different ways to promote your activity to a wider audience and publicise the messages afterwards. Will you be using social media? If so, be sure to promote your event in advance. Use the dedicated campaign hashtags #DiscoverYourTalent and #EUVocationalSkills to reach more people.

    You can also tag the following social media accounts on Twitter @EU_social, @EuropeanYouthEU and Facebook Social Europe, European Youth to further your reach. Don’t forget to make use of local media such as newspapers or radio as well as direct contact.

  4. Checklist: Before your event, you will want to ensure everything runs smoothly. Take time to create a checklist before the big day.
  1. Ask for feedback: Once your event is over it’s a good idea to use this opportunity to ask your attendees for feedback. This can be done as an evaluation form either printed or online. Asking them to assess different aspects of the event will help you build on successes for future events.

Your event can help people to see the benefits of choosing VET and is a good opportunity to celebrate vocational education and training! On the day of your event, don’t forget to have fun!